Practical Guidelines for Competition Organisers
The latest completely revised edition of ‘Practical Guidelines for Organising CIVL/FAI Category 1 Championships’ can be found at: http://www.fai.org/civl-documents under Event Organisers/Practical Guidelines... You can also click on the links in the table of content under.
This comprehensive document covers the entire process of organising a CIVL Category 1 event from preparing the bid to post-championship tasks. It can be downloaded as a compete document or by chapters.
1.1 Objectives of this Guidelines document
1.2 Summary of FAI structure and objectives
1.3 Summary of CIVL structure and objectives
2 Bid Preparation & Procedures
2.1 Introduction
2.2 Championships to be awarded
2.3 Bidding Procedures
2.4 Bid Preparation
2.5 Bid Documentation
- 2.5.1 Annex A – Detailed Bid Information
- 2.5.2 Annex B – Sample budget
- 2.5.3 Letters of support
2.6 Bid fee & Sanction Fee
3 Role of the Competition Organiser (Event Director)
3.1 Introduction
3.2 Before the Practice Event and Championships
3.3 Finance
- 3.3.1 Budgets
- 3.3.2 Financial Administration
- 3.3.3 Income
- 3.3.4 Expenditure
3.4 Personnel
3.5 Administration & Information Technology
- 3.5.1 Administration
- 3.5.2 Information Technology
3.6 Liaison with External Authorities
- 3.6.1 Local/Town Council
- 3.6.2 Tourist Office
- 3.6.3 Local medical & emergency services
- 3.6.4 Airspace authorities
- 3.6.5 NAC and/or Federation
- 3.6.6 FAI/CIVL Officials
- 3.7 Communication, Media & Public Relations
3.8 Ceremonies & Social Events
- 3.8.1 Opening Ceremony
- 3.8.2 Closing Ceremony
- 3.8.3 Medals, Certificates, Flags & Anthems
- 3.8.4 Social events
3.9 Venues & Logistics
3.10 Liaison with Meet Director
4.1 Introduction
4.2 Summary of the Role and Responsibilities of the Meet Director:
4.3 Liaison with the FAI-appointed Steward
4.4 Local Regulations
4.5 Launch preparations
- 4.5.1 For Hang gliding
- 4.5.2 For Paragliding
- 4.5.3 Equipment
- 4.5.4 Paperwork
4.6 Pre-Competition Task Schedule
4.7 First Team Leader Briefing
4.8 Mandatory Safety Briefing
4.9 Daily Briefings
4.10 Meteorological Briefing
4.11 Task Setting
4.12 Task Briefing
4.13 During the Task
4.14 After the Task
4.15 Dealing with Complaints and Protests
4.16 Documentation
5.1 Introduction
5.2 Summary of the role and responsibilities of the Safety Director:
5.3 Liaison with the FAI-appointed Steward
5.4 Local Regulations
5.5 Pre-Competition Task Schedule
5.6 Safety Committee
5.7 Mandatory Safety Briefing
5.8 Daily briefings
5.9 Meteorological briefing
5.10 Task Setting
5.11 Task Briefing
5.12 During the Task
5.13 After the Task
5.14 Dealing with complaints and protests
5.15 After the Event
6 Local Regulations, Entry Requirements, Registration
6.1 Introduction
6.2 Entry Requirements
6.3 Pilot Qualifications
6.4 Team Size & Allocation Procedures
6.5 Local Regulations
6.6 Online Registration Schedule
6.7 Documentation
6.8 Insurance
6.9 Physical Registration
- 6.9.1 Preparation
- 6.9.2 Setting up
- 6.9.3 Registration process
- 6.9.4 GPS upload/download
- 6.9.5 Equipment checks
6.10 Post Registration
7 Operational Aspects – Venues & Logistics
7.1 Headquarters
7.2 Launches
7.3 Goalfields and Target Area
7.4 Accommodation
7.5 Transport & Retrieve
- 7.5.1 Check in procedures
7.6 Parking
7.7 Equipment
7.8 Food, Beverages & Lunch packs
7.9 Event Programming
7.10 Flight Verification & Scoring
- 7.10.1 Cross country
- 7.10.2 Accuracy Events
7.11 Production & Publication of Results
7.12 Dealing with complaints and protests
- 7.12.1 Accuracy Events
7.13 Post event duties
- 7.13.1 Transmission of signed official results to FAI
- 7.13.2 Return of FAI flag, unused medals etc
- 7.13.3 Transmission of media archive & promotional material to FAI
- 7.13.4 Confirmation and return of balance of Sanction Fee
8 Procedures in Case of Accident, Casualty & Emergency
8.1 Introduction
8.2 Planning and Preparation
8.3 Dealing with an Incident
- 8.3.1 Incidents reported
- 8.3.2 First actions
8.4 Aftermath of an Incident
- 8.4.1 Incident Report Forms
8.5 Dealing with rumours
8.6 Releasing information
8.7 Next Actions
- 8.7.1 Communication with other authorities
9 Press, PR and Marketing Communications
9.1 Introduction
9.2 Media Plan
- 9.2.1 Media types
- 9.2.2 Material ideas
9.3 Logos & Titles
9.4 Website & Social Media
9.5 Press Liaison
- 9.5.1 Public Relations
9.6 Creating a Media/Spectator Friendly Event
- 9.6.1 Media archive
- 9.6.2 Media Rights & Sponsorship
- 9.6.3 In case of an incident
10.1 Purpose
10.2 Duration
10.3 Sanctioning
10.4 Rules
10.5 Personnel
10.6 Financial Implications
10.7 CIVL Steward
10.8 Steward’s Report
10.9 Local Regulations
10.10 Preparations
10.11 Following the Rules
10.12 Complaints and Protests
10.13 Pilot Feedback
